2. Having formed a delegation, the delegates must look on the ‘Members’ excel to see what countries are available. There is a chart which shows which committees each member can sit on.  If the delegation has a member in the Security Council, that committee must be filled by one of the members.  Please use the committee topics to help with your decision.  The positions are fixed so delegates need to make their choices carefully and stick to them.

3. Each committee will have two students who are responsible for controlling the committee, ensuring all the delegates are following the rules and that the debate flows smoothly. These two students are called Chairs and applications for Committee Chairs are very welcome. For more information on how to chair, please look in the Menu under Preparation/Chairs. Interested students must send an application letter to the PGAs via the MUN Coordinator.  The students´ Advisors will have the coordinator´s email address. . 

4. Having chosen a country member to represent, the delegates now decide which delegate is going to sit on which committee for that member. The delegation or delegations must inform their teacher or advisor with the complete name of the country they represent and the names of each delegate along with the committee they wish to sit on.  The students will also need to provide a gmail account address so that they can join the committee Classroom on Google.  The teacher, or advisor, will forward the information to the MUN Bilbao Coordinator once all of the information has been listed on the Participation sheet. One delegate is also the Ambassador of the delegation.

5. Once the delegation’s registration has been accepted, they can now start researching. The delegation first researches the country member they are representing, then starts researching the topics they will be debating in their committees. It is important to remember that everything said and written must be from the member’s point of view, not the delegate’s personal point of view. Delegates must read their Chairs´ Research reports. For further advice on research, please go to the Menu and look under Preparation/Delegates. 

6. Each delegate also has to prepare a Position Paper to be submitted to their committee before the conference. To find out more on how to prepare a Position Paper, please look in the Menu under Preparation/Delegates. If a Position Paper is not submitted, the delegate will not be considered for awards.

7. Having researched the member and the topics of the delegate’s committee, each delegate now chooses at least one of their committee’s topics and prepares a Resolution. It is completely up to the delegate if they wish to write more than one Resolution. To find out more on how to write a Resolution, please look in the Menu under Preparation/Delegates.  Each delegate must have a draft resolution to share with their chairs committees during Lobbying.  By December, students will have joined their committee classroom on Google, with a Google email account.  Everything is paperless, and so the resolution must be uploaded to the committee classroom by the chairs.

8. The Ambassador of the delegation has to prepare a Speech for the Opening Ceremony. For further advice, please look in the Menu under Preparation/Ambassadors. 

9. The delegation also needs to prepare stationary to use for note passing during committees and General Assembly. For further advice on preparing stationary, please go to Preparation/Delegates. 

During the conference:

1.  Thursday afternoon marks the beginning of the conference with the official Opening Ceremony, held at the University of Deusto in the center of Bilbao, an easy walking distance from most hotels in the center of town.

2.  The ceremony will begin with VIP speeches from the General Secretary and university officials and finish with Ambassador speeches.

3. Once the ceremony ends, we will attend the Welcome Cocktail, in the same location (to be confirmed), before all the buses return everyone to the hotels.

4. On Friday morning, delegates will find their committees and spend 45 minutes in working groups assigned by the chairs.  Later they will begin Lobbying for Topic A. This is an informal session where delegates need to gain support for their resolutions by collecting seven signatures from other delegates in the committee. Please be aware that of the seven signatures, there is a maximum of two signatures from delegates of your school which are permissible. Upon arrival at the Lobbying session, each delegate will be given a Signature sheet by the Chairs. Having gained seven signatures, the delegate takes the resolution and the Signature sheet to the Approval Panel. At the same time, other delegates will be looking for your signature for their resolution. Delegates can only sign two resolutions on the same topic.  

5. If you decide to merge your resolution with other delegates, please note you can only merge with a maximum of two other delegates and you must all be from different schools. If you wish to merge with more than two delegates, the extra delegates must be co-submitters rather than main submitters. If merging, you only require five signatures from other delegates before going to the Approval Panel.

6. Resolutions must meet the requirements with regards to punctuation, layout, preambulatory and operative clauses.  If the content and format are not correct, the Chairs will return the resolution to the delegate to be corrected and resubmitted.  This is easily done through Google Classroom, which all committee members will be connected to. If a resolution is rejected, it will be returned to the delegate to be corrected and resubmitted.

7. The second session of Friday morning is when delegates debate Topic A on their committee.

8. After lunch, the afternoon session will be comprised of the same for Topic B:  working groups, lobbying and debating in committees. To see more information on the process and rules of debating, please look in the Menu under Preparation/Delegates. 

9. There is no social event on Friday evening so you are free to entertain yourselves. 

10. The session on Saturday morning continues with lobbying and debating Topic C in committees.

11. The session on Saturday afternoon will involve debating resolutions on any topic in committees. 

12. The main social event of the conference takes place on Saturday evening. There will be food, music, dancing and usually a theme for students to bring an accessory for photos and competitions.

13. On Sunday morning, the General Assembly will take place, which will involve debating one resolution from each committee (excluding the Security Council, the Arctic Council and the ICJ). Mid morning a mass will be offered to interested students and teachers at the school chapel.

14. This session will be followed by the Closing Ceremony and speeches. Lunch will be provided before departure.

15. For those sitting on the Arctic Council, relevant material explaining how it works will be made available to you before Christmas